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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Spreadsheets for a dry cleaning

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  Who is the developer?

Program screenshot

Dry cleaning spreadsheets are used in the USU-Soft software when organizing work processes in a dry cleaning enterprise. This allows organizing information on each and reporting for convenient presentation of various data. The dry cleaning program, the spreadsheets for which are formed in the automation program, receives an electronic document in a seemingly familiar format, while completely unusual to use. It is unusual due to the new features available in this document with the spreadsheets, which simply cannot be in ordinary spreadsheets. Firstly, all spreadsheets are easily rebuilt according to the selected criteria and also easily take the previous form, and the rebuilding is done by the spreadsheets independently. It is enough to indicate the priority of the parameters in the grouping. In such automated spreadsheets, columns and lines are easily moved and hidden and the work area is built in accordance with the field of activity of the employee. Spreadsheets of dry cleaning have an internal interconnection with each other. If the values placed in them are interconnected by some common feature in the indicator, changing one of them leads to an automatic change of the rest in any documents.

But the main thing in these spreadsheets is the visualization of indicators with automatic picture change when the value changes, which makes it possible for the dry cleaner to establish visual control over the current state of the processes, which are reflected in a specific spreadsheet. In a word, spreadsheets can be used by dry cleaning enterprises as a tool of monitoring processes, personnel activities, customer activity, availability of consumables and detergents in the warehouse or under the report. The automation program of dry cleaning control makes it easier for dry cleaning enterprises to conduct internal activities in terms of accounting, calculation, control, management, and document generation procedures. It conducts all this on its own, freeing up staff to conduct other tasks, while coping with a huge volume of duties in a minimum time - fractions of a second that no one notices. Therefore, all changes in the system of dry cleaning management can be considered as occurring when new data arrives at the same time as it arrives. Such a speed of information exchange allows dry cleaning to increase the speed of working operations, since now almost no time is spent on their coordination to reduce the time on performing the operations themselves.

Who is the developer?

There are working documents that are unified in an automated system of dry cleaning accounting, which means that electronic forms have the same appearance, the same method of data entry and the same principle of placement in the structure of the form. The same format contributes to the fact that the staff spends much less time working on documents than if they were different. And the development of the program of spreadsheets control is also going faster, although it is available to everyone thanks to a simple interface and easy navigation, but this point can be important to users without experience, whose participation is welcome if they are carriers of primary information. The program of spreadsheets management requires different information from different employees, regardless from their profile and status. Therefore, the task of involving personnel from workshops in work is solved by simplifying operations and unifying forms.

It should be said that only the USU-Soft offers such an easy-to-use program of dry cleaning, since there is no such simplicity in alternative proposals. If we go back to unification, then it should be added that several databases have been formed in the system of dry cleaning. They all have the same structure, regardless of their content. This is a product line, a single database of contractors, an order database, an invoice database, and others. And they all consist of two parts - the upper half is a spreadsheet with a general list of positions, the lower one is presented as a panel of tabs formed to detail the parameters of each position. Bookmark names are practically the only difference between databases, apart from their members. The menu in the program of spreadsheets control also consists of three identical blocks inside, although they perform different tasks, but have the same internal structure and tab names. Everything is simple, accessible and convenient. This is an important factor in the organization of any activity, including dry cleaning. To enter information, special forms are provided that automatically fill in the fields with the corresponding information about a client, which is stored in the system of dry cleaning from the moment he or she is registered in it.

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When starting the program, you can select the language.

Who is the translator?

The operator only needs to select the appropriate values and, say, the order requisition will be ready. If the required answers are not in the cells, the data is entered manually. Filling out such a form leads to the formation of all documentation, along with an automatic calculation of its cost and the subsequent printing of a receipt. In addition to the documentation of the order, the system generates all current documents of dry cleaning, including financial statements, statistical reporting, and standard contracts in the provision of services. In addition to current documentation, internal reporting is formed, it contains the results of the analysis of dry cleaning activities at all points of application of work and an assessment of efficiency. Internal reporting is compiled in the format of spreadsheets, graphs and diagrams - convenient for a visual assessment of the results obtained and factors influencing the formation of profits. The set of internal reporting contains information on personnel, customers, cash flow, detergent consumption, as well as marketing and demand for services.

The client evaluates the quality of the finished work by sending an SMS message in response to the request, which is automatically reflected in the completed application, as well as in the personal files of the contractor and the customer. To conduct accounting of the work performed, an order database is organized. It contains all applications received by the dry cleaning; all have a status and color indicating the current state. If the order is in an execution mode, its status and color change automatically when the order moves from one stage to the next, while the operator monitors the deadline. The operator monitors the state of the work visually by the changing color; in case of deviation from the planned indicators, the color indicates this, which allows you to quickly solve problems. Color indication is actively used in the system, including spreadsheets and databases, and saves users time, since they do not need to open a document for clarification. Users can work simultaneously in any documents, even in the same one, without the conflict of saving records - guaranteed by a multi-user interface.

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Spreadsheets for a dry cleaning